ICSE 2014 Speaker & Session Chair Guidelines

High-quality presentations are essential for the success of ICSE. To help you plan your presentation for ICSE 2014, please find in this document important information about the audiovisual equipment available in the meeting rooms, along with guidelines to help you prepare and deliver your presentation.

THE SETTING

The ICSE2014 rooms vary in capacity from 25 to 1000 people. They will be equipped with the following presentation equipment:

  • one screen
  • one electronic data projector
  • (for sufficiently large rooms) one portable clip-on microphone

For tutorials, workshops and symposia before and after the technical program, the tutorial, workshop and symposia attendees are expected to bring their own laptop computers for projection purposes for all presentations in their workshop, tutorial or symposium. ICSE will provide one data projector per meeting room, which can be connected to these laptops.

For all presentations in the conference main tracks on Wed, Thu, and Fri of ICSE 2014, you will need to provide your own laptop. In addition, we highly recommend that you bring a copy of your presentation on a memory stick. Please make sure in advance that your presentation runs with a 1024 x 768 resolution, which is the standard resolution for the projectors at the conference. There will be VGA adapters for hooking up your laptop. If you need any other adapter (e.g. to hook up your Mac or iPad) please make sure to bring the adapter with you to the conference.

We strongly suggest that you test if your presentation works properly on the provided equipment in advance to your presentation (e.g. the evening before your presentation or early during lunch/tea breaks).

Please make sure to meet with your session chair 15 minutes before your session starts.

NOTE: There will be no time extensions for your talk if you encounter technical difficulties.

MEETING YOUR SESSION CHAIR

Each session has a session chair coordinating the session and introducing you to the audience. Check the ICSE 2014 final program (when available) for the name of your session chair.

Make sure you:

  1. Meet your session chair before your session so he/she will know who you are; provide brief information about yourself that may be used by your session chair to introduce you (e.g., how to pronounce your name, institution, current position).
  2. Meet your session chair at least 15 minutes before the beginning of your session.

For the Wed, Thu, and Fri sessions, you must be present throughout the session in which your presentation occurs.

YOUR PRESENTATION

Here are some helpful hints for both the preparation and delivery of your high-quality talk:

  • The ICSE audience draws participants from a wide variety of areas, both from academia and industry. Make sure that your talk includes enough background material and motivation so that it can be understood by those who are not specialists in your area.
  • Check the conference web site for the time allotted for your talk. Most ICSE 2014 presentations are allotted 30 minutes. Special talks, such as keynotes, are allotted more time and in some cases less time. (Please check with your track chair for the length of your presentations)
  • It is critical that you present your talk and answer questions in the time allotted to you. If your time slot is 30 minutes, then your presentation should be 25 minutes maximum plus 5 minutes for answering questions. Your session chair will manage the talks in the session and keep speakers on track. It is important to have some time at the end of your talk for questions.

If you have any questions, please do not hesitate to contact: Sharon Neetal (sharon@kwconferences.com) for questions about audio-visual presentation equipment.

We look forward to your presentations at ICSE 2014.